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Evaluating Outsourced Development Teams: A Comprehensive Guide

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In today's fast-paced digital world, outsourcing development work has become a strategic necessity for many businesses. It allows companies to access a large talent pool, cut costs, and focus on their core competencies. However, success largely depends on the capabilities of the chosen external service provider. Therefore, a careful evaluation is crucial. This process ensures that the agency not only possesses the required technical skills but also aligns with your business values and goals. This guide will explore how to effectively evaluate an outsourced development team.

Are you planning to hire an outsourced software development team? Outsourcing is easy - only when you hire top talents from Deazy. Our experts are vetted for skills, culture and communication to ensure they meet your project requirements. Get in touch with our team.

What Is Outsourcing? 

This is a business practice where a company hires an external party to perform tasks, handle operations, or provide services that are either usually executed or could be done in-house. While outsourcing development has many benefits, it is crucial to choose the right partner to be successful. 

The Importance of Evaluating an Outsourced Development Team

Evaluating the external development squad is a critical step in the outsourcing process. It serves as a safeguard against potential risks, ensuring that you partner with a team that is competent, reliable, and aligned with your business needs. 

A thorough evaluation helps you assess technical capabilities, ensuring they have the skills and expertise to meet your project requirements. It allows you to gauge their understanding of your business and project goals, reducing the risk of misaligned expectations. 

Also, it provides insights into the team's communication skills, project management capabilities, and work ethics, factors that significantly impact the smooth execution of the project. Furthermore, it allows you to examine their data security measures, protecting your sensitive information from potential breaches. 

Evaluating an Outsourced Development Team: Things to Consider 

When evaluating the external agency, it's crucial to consider these points to ensure that it can deliver high-quality work that meets your specific needs and expectations.

1. Technical Expertise and Skills

When assessing an outsourced team, checking technical capabilities in detail is crucial. It's about understanding their capacities, approach to work, and commitment to quality. This can provide a concrete foundation for a successful partnership.

  • Skills: Start by identifying whether the squad has the required talents and expertise for your project. This could include proficiency in certain programming languages like Java, Python, or C++ or expertise in frameworks like React, Angular, or Django. If your project involves specialised areas like machine learning, blockchain, or IoT, does the team have the necessary knowledge and experience?
  • Problem-solving abilities: Competence is more than knowing a few programming languages or frameworks. It also involves problem-solving capabilities. How do they approach complex tasks? Can they devise efficient and effective solutions? Their problem-solving skills can significantly impact the quality of your project.
  • Software development approach: The devs' approach to software development is another important factor. Do they use Agile methodologies that promote flexibility and customer collaboration, or prefer a more structured, plan-driven approach like the Waterfall method? Their technique can impact how they handle project changes and work with your team.
  • Coding standards and quality: Consider coding standards and commitment to quality. Do they write clean, maintainable code? Do they use version control systems? Do they conduct reviews? High-quality code is easier to maintain and less prone to errors, making it a crucial factor in the long-term success of your project.

2. Past Work and Portfolio

Examining past work and portfolios is a key part of the evaluation process. It can offer a tangible demonstration of capabilities, giving you a clearer picture of what they can deliver. Here's what to look for:

  • Range of projects: A diverse portfolio indicates versatility and adaptability. Also, it shows that they've tackled various challenges and can likely handle whatever your project throws at them. However, if their portfolio is too diverse and lacks focus, it might indicate a lack of specialisation.
  • Industry experience: Has the team worked in your industry before? Familiarity with your business niche can be a significant advantage. It means they understand your field's unique challenges and requirements, which can lead to more effective and tailored solutions.
  • Quality of work: Assess the quality of their work. Are their designs clean and user-friendly? Is their code efficient and well-structured? High-quality work indicates a high level of technical skill and a commitment to excellence.
  • Similar projects: Most importantly, look for tasks comparable to yours in their portfolio. If they've successfully completed projects like yours before, it's a good sign they can deliver what you need.

3. Client Testimonials and References

Client testimonials and references are invaluable resources when vetting. They provide first-hand accounts of what it's like to work with the team, offering insights that you might not get from a portfolio or an interview.

  • Strengths and weaknesses: Testimonials can highlight the agency's strengths and weaknesses. Clients might praise their technical skills, problem-solving abilities, or communication skills. On the other hand, they might mention areas where the team could improve. This can give you a balanced view of the external dev agency's abilities.
  • Reliability: Did they deliver on their promises? Were they responsive and easy to work with? Did they handle issues promptly and professionally? A reliable development agency can make the outsourcing experience much smoother.
  • Delivery: Perhaps most importantly, testimonials can tell you whether the team can produce results on time and within budget. Projects that are delivered late or go over budget can cause significant problems. If previous clients praise their ability to meet deadlines and stick to the budget, it's a good sign.
  • Overall satisfaction: Finally, look at the clients' general satisfaction level. Would they work with the team again? Would they recommend them to others? High levels of client satisfaction are a strong indicator of quality and professionalism.

Don't hesitate to reach out to past clients for references. They can provide more detailed and personal insights into their experience with the team. Ask them about their project, how the squad handled it, and whether they were satisfied. This can give you a deeper understanding of what you can expect when working with the agency.

4. Communication Skills

Prompt communication is a cornerstone of any successful outsourcing relationship. It guarantees that both parties comprehend each other's expectations, reduces the likelihood of misunderstandings, and facilitates smooth project execution. Here's what to consider when evaluating an external team's communication skills:

  • Language proficiency: The squad should be proficient in your language. Language barriers can cause misunderstandings, which can lead to errors and delays. They should be able to communicate clearly and effectively in writing and verbally.
  • Feedback reception: Constructive feedback is crucial for continuous improvement and ensuring the project meets your expectations. The devs should be willing to listen to your feedback and make necessary adjustments.
  • Communication tools and channels: Consider their preferred communication tools and media. Do they use email, instant messaging, video conferencing, or project management tools? Are these tools compatible with yours? Using familiar tools can make communication more efficient.

5. Project Management Capabilities

Evaluating project management capabilities will help you determine how efficiently and effectively the team can plan, execute, and deliver your task. Here's what to consider:

  • Methodologies: Does the squad use a structured project management methodology, such as Agile, Scrum, or Waterfall? These methodologies provide a framework for planning, executing, and monitoring projects. Agile methodologies, for example, promote flexibility and customer collaboration, making them well-suited for projects with changing requirements.
  • Progress tracking: How do they monitor progress? Do they use project management tools like Jira, Trello, or Asana? Regular progress updates can help you stay informed about the project status and identify issues early.
  • Project documentation: Good documentation is crucial for transparency and accountability. It includes project plans, requirements and design documents, and meeting minutes. Ask how they handle project documentation. 
  • Change management: Changes are inevitable in any project. How the team addresses modifications can significantly impact the project outcome. Do they have a structured management process? Can they adapt to changes without disrupting the task?
  • Delivery: Ultimately, project management is about delivering on time, within budget, and to the required quality standards. Ask about their track record. Can they consistently deliver as promised?

6. Cultural Fit

Cultural fit is an often-overlooked but crucial factor in the success of an outsourcing relationship. It's about shared values, work ethics, and attitudes. Here's what to consider:

  • Work ethics: Does the team share your commitment to quality, timeliness, and professionalism? Do they take ownership of their work and commit to continuous improvement? A dev squad with a strong work ethic will more likely deliver high-quality work and address issues proactively.
  • Values: Consider if their values align with your organisation's. This could include integrity, innovation, customer focus, or social responsibility. Shared values can foster a stronger, more harmonious working relationship.
  • Approach to work: Look at their approach to work. Do they prefer a structured, formal process approach or a more flexible and informal one? Does the team promote a collaborative environment or use a more hierarchical structure? A team whose approach aligns with yours can make the working relationship more comfortable and productive.

Outsource Development to Deazy - Your Surest Partner

At Deazy, we provide an ecosystem of expert devs for your project needs. Our experts are not just technically proficient but also align with your company's values and work ethics, ensuring seamless collaboration. They are equipped with the latest skills and technologies and adept at handling complex projects to make sure your development needs are met with the highest quality standards.

Communication is key in our operations. Our developers possess excellent communication skills, ensuring clear, timely, and effective interactions that facilitate mutual understanding and smooth project execution. Aside from that, our unique offerings include a flexible engagement model adapted to your needs, whether you require a dedicated team, project-based work, or hourly services. 

Scalability is at the heart of our services. We can quickly ramp up or down the team size based on your requirements, ensuring efficient resource utilisation. But that is not all. We take security seriously. Our developers are ISO 27001 certified, ensuring they follow the best practices in information security management, protecting your sensitive data and intellectual property.

Outsource your development needs to Deazy. Get in touch with us today to learn more.


Evaluating an external development team is crucial in ensuring a successful outsourcing experience. It involves assessing technical expertise, reviewing past work, checking client testimonials, and gauging their communication and project management skills. While this process may require time and effort, it's an investment that can significantly mitigate risks, ensure quality, and pave the way for a productive, long-term partnership. Remember, the goal is not just to find a team that can do the job but a partner who can contribute to your business's success.

Frequently Asked Questions

How do you evaluate outsourcing?

It involves assessing the potential partner's technical skills, past work, client testimonials, communication abilities, project management skills, and cultural fit. It's about ensuring they deliver quality work that aligns with your business needs.

How do you evaluate a software development company?

Review their technical expertise, portfolio, client feedback, and project management capabilities to evaluate a software development company. Also, consider their communication skills, adaptability, and how well their work culture aligns with yours.

What to look for when outsourcing software development?

You should look for technical proficiency, a strong portfolio, positive client testimonials, effective communication, robust project management, and a cultural fit. Also, consider their security approach and ability to scale as needed.