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Expert Advice on Overcoming Software Outsourcing Challenges

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Software outsourcing has emerged as a key strategy for companies striving to innovate and stay ahead. The advantages are compelling: rapid growth, innovation, and a distinct competitive edge. Yet, the path to successful outsourcing is not without its hurdles. It brings with it a unique array of problems that require effective solutions. This blog post dives into these challenges, providing practical strategies to overcome them. By leveraging industry insights and best practices, we aim to arm you with the necessary knowledge to ensure your efforts are a resounding success.

Are you planning to outsource software development risk-free? At Deazy, we help you overcome software outsourcing problems by providing best-in-class services tailored to your business. Contact our team today.

Common Software Outsourcing Problems 

1. Finding a Software Development Partner You Trust

Establishing trust is paramount when selecting a software development partner. This trust is built on credibility, reliability, and a mutual understanding of goals and expectations. 


Conducting comprehensive research into potential candidates is crucial to find a trustworthy partner. This includes examining their past projects, assessing their technical expertise, and evaluating their reputation in the industry. Client testimonials and reviews can provide valuable insights into their reliability and quality of work. 

2. Working in Different Time Zones

Working across different time zones can lead to several challenges. Firstly, synchronising schedules for meetings or collaborative work can be difficult, potentially causing delays in project timelines. Aside from that, real-time communication becomes challenging, which can lead to misunderstandings or slow response times. Lastly, these differences can affect overall productivity, as teams may not be able to collaborate effectively during their optimal working hours, leading to potential inefficiencies and reduced output.


These challenges can be effectively managed with the right strategies. Establishing clear schedules is crucial to ensure everyone knows key deadlines and meetings. A culture of flexibility is also important; you can encourage team members to adapt their working hours when necessary to accommodate important meetings or collaborative work sessions. Despite geographical differences, a well-managed approach to working across different time zones can lead to productive and successful software development projects.

3. Poor Communication

Insufficient or poor communication is a significant challenge in software outsourcing. This is because it can lead to misunderstandings, misaligned expectations, and, ultimately, project failure. Communication gaps can occur due to language barriers, cultural differences, or lack of regular, structured communication. These can result in unclear project requirements, confusion over tasks, and delays in project delivery. 


To overcome this, it's crucial to establish clear communication protocols from the outset. This includes regular updates, feedback sessions, and the use of effective tools. Additionally, fostering an open culture where questions, ideas, and concerns can be freely shared can significantly improve the quality of communication, leading to more successful project outcomes.

4. Lack of Experience with Remote Teams

Managing remote teams, particularly in software outsourcing, can be daunting, especially for those lacking prior experience. Lack of face-to-face interaction can lead to communication gaps, reduced team cohesion, and difficulties monitoring performance. Additionally, cultural differences and varying work styles across geographies can further complicate team management. 


To overcome these challenges, it's essential to establish clear feedback protocols, invest in appropriate project management tools, and foster a culture of trust and accountability. Regular virtual meetings, team-building activities, and providing constructive feedback can also help build a strong, efficient remote team. Ultimately, gaining experience with remote teams requires a blend of strategic planning, effective communication, and adaptability.

5. Accurate Project Estimation

This is a critical aspect of outsourcing. It involves predicting the time, resources, and cost required to complete a project successfully. However, achieving accuracy can be challenging due to unforeseen technical issues, scope changes, and productivity variations among team members. Inaccurate estimates can lead to budget overruns, missed deadlines, and reduced project quality. 


To improve estimation accuracy, it's essential to understand project requirements thoroughly, account for potential risks, and use proven techniques. Aside from that, regularly reviewing and updating estimates as the project progresses can also help maintain accuracy. 

6. Savings Cost without Sacrificing the Quality

Balancing budget constraints with the demand for high-quality software can pose a challenge when you hire an external team. Cutting costs excessively may lead to compromised quality, while prioritising quality without considering costs can strain budgets. 


The key is finding a balance between cost savings and quality development. This can be achieved through strategic planning, efficient resource management, and prioritising tasks based on their impact on the final product. 

Employing agile methodologies can also help, as they promote iterative development, allowing for continuous quality checks and adjustments. Additionally, investing in skilled developers and robust technologies can lead to more efficient processes, reducing costs in the long run without sacrificing quality.

7. Lack of Control Over the Process and Management 

Outsourcing software development often comes with a perceived loss of control over the process and management, which can be a significant concern for firms. This lack of control can stem from geographical distance, cultural differences, and the inherent trust required in delegating tasks to an external team. It can lead to uncertainties about project progress, quality of work, and adherence to deadlines. 


It's crucial to set clear communication channels, set well-defined project goals, and have regular progress updates to mitigate this. Utilising project management tools can also provide real-time visibility into the project. Furthermore, fostering a collaborative relationship with the outsourcing partner can ensure you maintain significant control over the project.

8. Service Quality

The quality of services an outsourced dev team provides significantly influences the project's success. If the standard is subpar, it can lead to software with poor functionality, numerous bugs, and low user satisfaction. 


Since factors such as technical expertise, project management skills, and quality assurance processes can impact service quality, evaluating these aspects is crucial before choosing a partner. Regular quality checks, feedback loops, and adherence to industry standards can help ensure high-quality services. Remember, a good outsourcing provider delivers excellent services, understands your business needs, and works collaboratively to meet them.

9. Data Security and IP Protection 

When outsourcing, data security and intellectual property (IP) protection are paramount concerns. This is because the risk of breaches, IP theft, and non-compliance with data protection regulations can have severe consequences. 


You must ensure that your outsourcing partner has robust safety measures such as secure data handling and storage practices, stringent access controls, and regular security audits. Confidentiality agreements can also help protect sensitive information and IP. The provider should also comply with international data protection standards and regulations. 

10. End Product That Does Not Meet Expectations

The goal of any software development project is to deliver a product that meets expectations. However, there can be instances where the end product falls short. This can occur due to miscommunication, inadequate understanding of requirements, or poor execution. 


To avoid this, it's crucial to have clear and detailed project specifications from the outset. Regular communication and feedback loops can ensure that the result stays aligned with expectations. Employing an iterative development approach can also help, as it allows for early detection and rectification of issues. By focusing on these aspects, businesses can significantly increase the likelihood of receiving an end product that meets their expectations.

Deazy Provides the Solution to Outsourcing Challenges

At Deazy, we provide our clients with access to a global network of highly skilled, pre-vetted development teams. We are driven by our passion for creating global opportunities and fostering a culture of transparency and respect.

Our Unique Offering 

  • Access to specialist talent. We provide you with access to expert development teams who are ready and eager to tackle complex builds and integrations. Whether you require project outsourcing or team augmentation, our specialists ensure swift onboarding and efficient delivery.
  • Guaranteed delivery. Our pre-screened talent guarantees quality. If a developer doesn't meet your expectations, we'll replace them at no extra cost. Our in-house product team is always on hand to oversee delivery, manage change requests, and handle any escalations.
  • Flexible engagement. We offer the flexibility to scale your team up or down as per your requirements. You can add developers or pre-assembled squads when needed and switch engagements on or off without incurring additional costs.

Getting Started with Deazy Is Easy

  1. Schedule a Call
    Book an initial call with us to discuss your development needs.

  2. Review Developers
    Within days, you'll start receiving proposals from developers and teams that have been handpicked based on your specific requirements. We eliminate the clutter, ensuring you only review the most suitable options.

  3. Brief and Start Building
    Once you've shared your project specifications, we'll help you onboard your new team members, integrating them seamlessly into your preferred workflows and processes. 

Why wait when you can outsource risk-free? Get in touch with our team!


Navigating the challenges of software outsourcing requires a strategic approach, clear communication, and the right partner. By understanding these challenges and implementing effective strategies, businesses can leverage the benefits of hiring an external dev squad to drive growth, innovation, and competitive advantage. 

Whether finding a trustworthy partner, managing remote teams, ensuring data security, or delivering a product that meets expectations, each challenge can be successfully overcome with careful planning and execution. Luckily, Deazy is here to help you overcome issues related to outsourcing. We provide world-class experts, but that is not all. Our top talents will collaborate with your team, providing clear communication to keep you updated with progress as we develop your software. 

Frequently Asked Questions 

How can we avoid outsourcing failures?

Outsourcing failures can be avoided by establishing clear communication, setting realistic expectations, choosing a reliable partner, and maintaining active involvement in the project.

Why does software outsourcing fail?

It can fail due to miscommunication, misaligned expectations, lack of expertise, or inadequate project management.

How do you manage outsourced software development?

It involves setting clear goals, maintaining regular communication, using project management tools, and regularly reviewing and providing feedback on the work delivered.